Remote Online Notarization - built for compliance from the ground up.
TeleSeal provides a secure, auditable platform for performing Remote Online Notarizations (RON). Our workflows, controls, and evidence packages are designed to satisfy state RON requirements and provide confidence to signers, notaries, title companies, and regulators.
- Identity Proofing
- Credential Analysis + KBA
- Audio/Video Recording
- Tamper-Evident + Exportable
- Digital Signature
- X.509 + E-Seal
- Audit Trail
- Comprehensive & Immutable
Platform Status: TeleSeal is onboarding notaries ahead of launch. All features shown will be fully operational before the first notarization is performed.
Compliance at a Glance
The TeleSeal platform is engineered to align with common state RON rules, including identity proofing, secure audio/video, tamper-evident notarization, and robust recordkeeping. We publish our policies for regulators and partners to review.
Identity Proofing
- Government ID credential analysis
- Knowledge-Based Authentication (KBA), where required
- Liveness & fraud checks with human-in-the-loop escalation
Audio/Video Session
- Realtime A/V with controls for pausing, reconnecting, and re-auth
- Tamper-evident recording with timestamped event markers
- Secure retention with export on lawful request
Digital Certificates & E-Seals
- X.509 certificate-backed notarial act
- Tamper-evident signature & embedded notary e-seal
- Long-term validation (LTV) support for signed PDFs
Audit Trail & Journal
- Comprehensive event log: identity, consent, signing, and sealing
- Immutable hash chain and exportable audit reports
- Per-state retention schedules and legal hold
Privacy & Security
- Encryption in transit (TLS 1.2+) and at rest
- Role-based access control (RBAC) and MFA for notaries
- Zero-trust posture across components and vendors
Accessibility & Localization
- Keyboard navigable and screen-reader friendly
- High-contrast theme option
- Multi-language signer UI (configurable)
State-Specific Notes
We maintain state outlines describing how TeleSeal satisfies jurisdiction-specific rules (e.g., ID proofing methods, disclosure language, retention windows, acceptable credential analyzers). Contact us for any state not listed below.
Arizona (RON)
- Identity proofing via credential analysis + KBA
- Realtime A/V session with full-frame recording
- Digital certificate–backed seals on final PDFs
- Notary electronic journal with export
- A/V and journal retention per state schedule
Technology & Security
Cryptographic Signing
Each notarization is sealed using digital certificates (X.509). Final artifacts (e.g., PDF) include an embedded, tamper-evident notarial seal and a signed timestamp. We support long-term validation (LTV) profiles to preserve verifiability over time.
Evidence Package
TeleSeal maintains a detailed, immutable audit trail: identity checks, consent events, session timings, document versions, signatures, and seals. A/V recordings are retained securely and can be exported upon lawful request consistent with state rules.
Defense-in-Depth
- Encryption in transit (TLS 1.2+) and at rest
- RBAC with MFA for privileged users and notaries
- Secure development lifecycle and change control
- Vulnerability scanning and third-party risk management
- Privacy by design with data minimization
System Requirements
- Modern browser with camera & microphone access
- Stable broadband connection for A/V
- Valid government ID for credential analysis
For Notaries
- • Onboarding with identity proofing and credential validation
- • Commission and E-Seal issuance management
- • Role-based access with MFA and session timeouts
- • Guided RON workflow with mandatory checkpoints
- • Electronic journal and export utilities
For Title & Lenders
- • Structured packages and signer prep links
- • Transparent status, audit, and delivery of final artifacts
- • Secure storage and controlled export of A/V and logs
- • E-Seal verification and LTV-capable PDFs
For Signers
Sign from anywhere using your computer or mobile device. TeleSeal verifies your identity, records the session per state rules, and returns a securely signed, tamper-evident document.
- • Clear consent, disclosures, and identity steps
- • Live video with a commissioned notary
- • Immediate access to completed documents
Compliance Documentation
The following documents describe our controls and processes in detail. Provide these to your compliance team or regulators on request. If you need a signed copy or specific version, contact us.
Information Security Policy
Controls for data protection, access, logging, and encryption.
Access Control & MFA Policy
Account lifecycle, multi-factor requirements, and least-privilege.
Data Classification & Encryption Policy
Data handling levels, encryption in transit/at rest, key management.
Incident Response & Breach Notification Policy
Detection, containment, investigation, and notification workflow.
Vendor Management Policy
Third-party risk assessment, contracts, and ongoing review.
Change & Patch Management Policy
Release controls, approvals, rollbacks, and patch SLAs.
RON Standard Operating Procedure (SOP)
How TeleSeal performs and records remote online notarizations.
Notary Onboarding Guide
Enrollment, identity proofing setup, training, and annual review.
Journal & A/V Retention SOP
Retention, secure storage, export, and state-specific schedules.
Certificate & E-Seal Management Policy
X.509 certificate issuance, rotation, and notarization seals.
Identity Proofing Checklist
Credential analysis + KBA controls and acceptance criteria.
Full Policy Documentation
All policies in a single PDF for easy reference.
Frequently Asked
How long do you retain A/V and journals?
We follow state-specific schedules. See our Journal & A/V Retention SOP for details.
Which ID proofing methods are supported?
Government ID credential analysis and KBA (where applicable). See Identity Proofing Checklist.
Can regulators obtain records for review?
Yes. On lawful request, we can export A/V, audit logs, and journals in standard formats.
Do final documents validate in common PDF readers?
Yes. Documents include a digital signature and E-Seal supporting LTV where configured.
Contact
For demos, security reviews, or regulatory questions, reach out:
- Email: compliance@telesealhq.com
- Phone: (623)244-7325
- Business Address: 747 E Southern Ave Suite 3, Mesa AZ 85204
Please do not send sensitive information via email. We can provision a secure transfer portal upon request.